Webinar Registration Tab

The Registration tab controls how attendees reach the registration page, where they go after signing up, which sessions they can choose, and how the webinar registration widget is embedded on another site.

Open it from Dashboard -> Webinars -> select a webinar -> Registration.

Previous tab: Webinar Setup Tab.

What The Registration Tab Controls

The Registration tab is organized into four cards.

Registration Section	What You Control	Save Behavior
Registration page	Public registration URL and redirect URL after registration.	Public URL is read-only. Redirect URL uses Save changes.
Availability window	Which upcoming sessions appear to registrants.	Uses Save changes.
Embed widget	Inline or modal registration widget snippet for external pages.	Auto-saves after a short delay.
Registrations	Current total registration count.	Read-only.

The Registration tab does not edit the page layout itself. Visual page design, registration-page copy blocks, and registration form block settings live under the Pages tab. The Registration tab is focused on sharing, redirect behavior, session filtering, embed setup, and registration volume.

Save Behavior

Registration tab settings use two different save patterns.

Change Type	How It Saves
Redirect URL after registration	Use the sticky Save changes bar.
Availability mode	Use the sticky Save changes bar.
Days ahead or maximum sessions	Use the sticky Save changes bar.
Open from and Open until dates	Use the sticky Save changes bar.
Show “Starting soon” badge	Use the sticky Save changes bar.
Embed widget mode, button text, button color, and modal width	Auto-saves after a short debounce.
Copy buttons	Do not save anything. They only copy the current value.
Registrations count	Read-only.

If the sticky save bar is visible, save before leaving the editor or click Discard to return to the last saved values.

Registration Page

The Registration page card gives you the attendee-facing URL and the redirect destination used after a successful registration.

Public URL

The Public URL is the link attendees use to register for the webinar.

Field behavior:

Detail	Behavior
Editable	No.
Source	Built from the webinar slug and the account’s active tenant URL.
Custom domains	If the account has a live custom domain, that domain is used.
Fallback	If no live custom domain exists, WebinarStack uses the configured app URL.
Copy button	Copies the public registration URL to the clipboard.

Use this link in emails, ads, social posts, partner pages, calendar invites, and internal QA checklists.

The URL format is:

{tenant-url}/webinar/{webinar-slug}

Examples:

https://events.example.com/webinar/product-demo
https://app.webinarstack.com/webinar/product-demo

If the URL is not what you expect, check the webinar slug and any custom domain configured for the account.

Redirect URL After Registration

The Redirect URL after registration is where attendees are sent after they successfully register.

Field behavior:

Detail	Behavior
Editable	Yes.
Required	Yes.
Validation	Must be a valid URL.
Save behavior	Uses the sticky Save changes bar.
Good use	A thank-you page, confirmation page, next-step page, offer page, or custom onboarding page.

After registration, WebinarStack appends these query parameters to the redirect URL:

Query Parameter	Meaning
name	Attendee name submitted in the registration form.
email	Attendee email submitted in the registration form.
token	Attendee access token used for the watch experience.
session_time	The selected session start time as an ISO timestamp.

Example redirect:

https://example.com/thank-you?name=Avery%20Stone&email=avery%40example.com&token=abc123&session_time=2026-09-04T17%3A00%3A00.000Z

Use those query parameters carefully. They are helpful when your thank-you page needs to personalize copy, pass the attendee into another system, or render the correct next step. The attendee token should be treated as sensitive because it grants access to the watch URL.

UTM values are captured from the registration URL and stored on the registration record. They are not part of the redirect URL query string generated by this setting.

Availability Window

The Availability window controls which upcoming sessions appear on the public registration page and embed widget.

This setting filters the sessions produced by the Setup tab schedule. Setup decides what sessions exist; Registration decides how much of that availability is shown to registrants.

How Availability Filtering Works

WebinarStack first builds available sessions from the Setup tab schedule:

1. Fixed sessions.
2. Recurring sessions.
3. Just-in-time sessions.
4. Blackout date filtering.
5. Session deduplication and sorting.

Then the Registration tab availability window filters that merged list before attendees see it.

Use this section when you want to reduce choice overload, run registration only during a campaign window, or keep just-in-time availability from crowding out planned sessions.

None

Choose None to show all available sessions returned by the webinar schedule.

Use this when:

• The webinar has only a few session choices.
• You want the registration page to expose the full schedule.
• You are testing whether the Setup tab schedule is producing the sessions you expect.

If the schedule creates many future slots, None can make the registration page harder to scan.

Time-Based

Choose Time-based to show sessions in the next N days.

Fields:

Field	Meaning
Days ahead	Number of days into the future to show sessions.

Rules:

Detail	Behavior
Minimum	1 day.
Maximum	365 days.
Empty value	No additional time filter is applied.

Use Time-based availability when the registration experience should feel current and focused. For example, 14 days means attendees see sessions starting within the next two weeks.

Good uses:

• Evergreen webinars with frequent sessions.
• Campaigns where near-term attendance matters.
• Registration pages where too many future sessions hurt conversion.

Count-Based

Choose Count-based to show only the first N upcoming sessions.

Fields:

Field	Meaning
Maximum sessions	Maximum number of upcoming sessions to show.

Rules:

Detail	Behavior
Minimum	1 session.
UI maximum	50 sessions.
Scheduling filter behavior	The merged session list is sliced to the first N sessions.
Empty value	No additional count filter is applied.

Use Count-based availability when the page should always show a compact number of options regardless of how many future sessions exist.

Example:

If Setup produces 20 upcoming sessions and Maximum sessions is 3, the registration page shows the first three upcoming sessions after all schedule merging and blackout filtering has already happened.

Date Range

Choose Date range to show sessions between two specific dates.

Fields:

Field	Meaning
Open from	Earliest eligible session date/time.
Open until	Latest eligible session date/time.

Date range behavior:

Setup	Behavior
Only Open from set	Shows sessions at or after that date.
Only Open until set	Shows sessions at or before that date.
Both set	Shows sessions inside the date range.
Neither set	No additional date filter is applied.

Use Date range when the webinar is part of a launch, cohort, partner event, limited promotion, or campaign with clear start and end dates.

Starting Soon Badge For JIT Sessions

The Show “Starting soon” badge on JIT sessions toggle controls whether just-in-time sessions get a visible urgency badge for attendees.

Field behavior:

Detail	Behavior
Applies to	Just-in-time sessions.
Default	On.
Save behavior	Uses the sticky Save changes bar.
Attendee impact	Helps call attention to sessions that are available soon.

Turn it on when just-in-time availability is part of your conversion strategy. Turn it off if the registration page should feel more neutral or if you do not want urgency language in the session picker.

Embed Widget

The Embed widget card generates HTML you can paste into another web page to render the webinar registration widget.

The widget uses the same registration and availability settings as the public registration page. If you change the redirect URL, availability window, or JIT badge setting, the embedded registration experience follows those saved settings.

Inline Mode

Choose Inline when the registration widget should load directly inside the host page where the snippet is pasted.

Inline mode generates:

Snippet Part	Meaning
div with id="webinarstack-{webinarId}"	Mount point where the widget renders.
Async script tag	Loads the WebinarStack embed loader.

Use Inline mode when the page layout already has a clear registration section and you want the form to appear in the flow of the page.

Good uses:

• Landing pages with a dedicated registration section.
• Long-form sales pages.
• Partner pages where the form should be visible without a click.
• Internal test pages where you want to inspect the full widget immediately.

Modal / Popup Mode

Choose Modal / Popup when the host page should show a button first, then open the registration widget in a centered overlay after the visitor clicks.

Modal fields:

Field	Meaning	Limit
Button text	Text shown on the trigger button.	Up to 120 characters when saved.
Button color	Background color for the trigger button.	Stored as text; use a valid hex color such as #4F46E5.
Modal width (px)	Width of the modal overlay.	320 to 1200 pixels.

Modal defaults:

Setting	Default
Button text	Watch the Webinar
Button color	#4F46E5
Modal width	640

Modal snippets include additional data-* attributes:

Attribute	Meaning
data-mode="modal"	Tells the loader to render a trigger button and modal overlay.
data-trigger-text	Sets the trigger button copy.
data-trigger-color	Sets the trigger button color.
data-modal-width	Sets the modal width.

Use Modal / Popup mode when the host page already has its own layout or CTA section and you do not want the full registration widget visible immediately.

Embed Auto-Save

Embed widget settings auto-save after a short delay.

That means:

• The sticky Save changes bar does not appear for embed widget mode or modal button settings.
• The generated snippet updates as you change settings.
• If the auto-save request fails, WebinarStack shows an error toast.
• You should copy the snippet after the fields show the final values you want.

If the snippet does not look current, wait a moment or reload the editor and check the persisted values.

Where To Paste The Snippet

Paste the embed snippet into the HTML of the page where the registration widget should appear.

Common destinations:

• Webflow custom embed block.
• WordPress HTML block.
• Framer custom code block.
• Shopify custom liquid/HTML section.
• A custom marketing site template.
• A landing-page builder that allows script tags.

Some no-code builders restrict scripts in previews. If the widget does not appear in the builder preview, publish the page to a test URL and verify it there.

Registrations

The Registrations card shows the current total number of registrations for the webinar.

Use this as a quick sanity check after:

• Publishing a registration page.
• Embedding the widget on another page.
• Launching an email campaign.
• Running paid traffic.
• Testing a registration flow.

The count is read-only in this tab. Detailed registration and attendee analysis lives in Analytics and attendee-level reporting.

How This Tab Connects To Other Tabs

Registration settings work with several other editor areas.

Area	Connection
Setup tab	Creates the fixed, recurring, and just-in-time sessions that Registration filters.
Pages tab	Controls the registration page layout and registration form block settings.
Automations tab	Uses registration events to trigger emails, SMS, webhooks, and integrations.
Settings tab	Controls date, time, language, and timezone behavior that can affect attendee-facing session display.
Analytics	Shows registration, attendance, attribution, and funnel performance after people sign up.

If a session is missing from the public registration page, check the Setup tab schedule first, then the Registration tab availability window, then any registration page/form configuration in Pages.

Registration Tab Checklist

Before sending traffic to a webinar, review this checklist:

1. Public URL opens the correct webinar registration page.
2. Redirect URL after registration points to the intended thank-you or next-step page.
3. The redirect destination can safely receive name, email, token, and session_time.
4. Availability mode matches the campaign strategy.
5. Days ahead, maximum sessions, or date range values are filled when their mode is selected.
6. The JIT starting-soon badge is enabled or disabled intentionally.
7. Embed mode matches the host page design.
8. Modal button text, color, and width are final before copying the snippet.
9. Sticky Save changes bar is cleared.
10. A test registration increments the registration count.

Troubleshooting

Issue	Likely Cause	What To Do
Public URL uses the wrong domain	The account does not have the expected live custom domain, or the domain cache has not refreshed.	Check Settings for the custom domain status and retry after the domain is live.
Redirect URL will not save	The value is not a valid URL.	Use a full URL such as https://example.com/thank-you.
Thank-you page is missing attendee data	The page is not reading the appended query parameters.	Read name, email, token, and session_time from the URL query string.
Too many sessions appear	Availability mode is set to None or the filter is too broad.	Use Time-based, Count-based, or Date range filtering.
No sessions appear	Setup schedule is empty, all sessions are outside the availability window, or blackout dates remove them.	Check Setup schedule, Registration availability, blackout dates, and registration page visibility.
JIT sessions do not show a starting-soon badge	The JIT badge toggle is off.	Turn on Show “Starting soon” badge on JIT sessions and save.
Embed widget changes do not show in the snippet	The auto-save/update debounce has not finished.	Wait a moment, then copy the snippet again.
Modal width is ignored	The width is outside the supported range.	Use a value between 320 and 1200 pixels.
Widget does not render on an external site	The host page blocks scripts or strips custom HTML.	Use a page area that supports script tags and test on a published page.
Registration count stays at zero after testing	The registration may not have completed, the webinar may be unpublished, or duplicate registration was blocked.	Test with a new email address and confirm the redirect completes.

Next tab: Webinar Experience Tab.